One of the top goals for any company aiming to increase productivity should be developing a plan to offer better meetings. Many employees have unfavorable attitudes toward corporate meetings, believing that they accomplish nothing or squander time that could be spent elsewhere in Chelsea escorts. A stronger follow-up approach is a wonderful strategy to enhance meeting perception.
Continue reading for four suggestions on how to improve follow-up following meetings to increase productivity. Alternatively, peruse ViewSonic’s selection of collaboration tools and software for more successful meetings.
The need to offer better meetings is critical for any firm that is serious about increasing productivity. Unproductive meetings are expected to cost firms up to $102 billion per year, and this does not include travel expenditures.
Optimizing your follow-up procedure is one of the most effective methods to increase the quality of business meetings – and your workers’ view of them. In this post, we will share four valuable recommendations to help you get the most out of your meetings and achieve more of your strategic goals.
Create an Action Plan to Increase Productivity:
The argument that corporate meetings are ineffective is very widespread. According to the Harvard Business Review, 71 percent of senior managers believe this, and it should come as no surprise that many of their employees agree, considering many meetings to be a waste of their important time.
Creating an action plan after the meeting is a wonderful approach to keep meetings from becoming a waste of time. This action plan should then serve as the foundation for your numerous follow-up actions, clearly stating what was agreed upon at the meeting, what needs to be done, who needs to do it, and when it needs to be done.
Participants must leave meetings with the impression that something has been resolved or accomplished and that a strategy for what happens next has been developed. When people are unsure, the action plan might help them concentrate.
Determine who is in charge of the follow-up:
You must be clear about who is responsible for your follow-up procedure for it to operate. In many circumstances, this will be straightforward because the person who arranged and convened the meeting will be responsible for the follow-up, but this is not always the case, especially when the follow-up work will be significant. Consider what needs to be done to follow up with participants, and then assign specific tasks to people if required. Otherwise, if you are accepting full responsibility, ensure that other key decision-makers are aware of this and understand that they are not required to carry out follow-up actions.
Although this step may appear straightforward, a surprising proportion of meetings do not receive the follow-up they deserve because individuals are unsure who is supposed to undertake the follow-up work.
Carry out a variety of follow-up activities:
It is critical to note that, in most circumstances, following up after a meeting should not consist of a single action. The majority of effective and helpful meetings will necessitate a variety of follow-up activities, which may vary depending on the nature of the meeting but may include the following:
- Sending a meeting report and any accompanying materials for individuals to refer to
- Thank you to everyone who came out and contributed to the debate.
- Making recommendations for future measures that individuals might do to assist the meeting’s objectives being met
- Sending proposals to potential clients or consumers with whom you have met
- Obtaining status updates or progress reports from important personnel
- In-person follow-up with questions, reminders, or informal talks
A basic meeting summary sent via email may be a good place to start since it reminds individuals of what happened, the material that was discussed, and the agreed-upon timeframes for any actions. Other types of follow-up should be more carefully targeted, as not all of them will apply to everyone who attended.
Do not be afraid to follow up many times:
A frequent statistic among sales-based firms is that 80 percent of non-routine sales occur only after the company has followed up with a prospect at least five times. This is generally known since studies show that most sales follow-up attempts stop after only one or two tries.
This is crucial for firms following up after a sales meeting, but the same basic premise applies to other follow-up actions as well. Do not be scared to follow up many times.
People may not reply to your initial follow-up attempt for a variety of reasons, and even if they notice and recognize it, they may become sidetracked by other issues at work. If you do not receive the desired reaction, consider reaching out again since the key to good encounters is that they promote action.
Most efforts to increase workplace productivity should include a focus on improved meetings. One of the most efficient methods to accomplish this while avoiding frequent concerns about time waste is to improve your follow-up.
It might be beneficial to develop an action plan following your meetings and to send different follow-up information to different persons, based on what is required of them. Aside from that, you must be clear on who is accountable for the precise follow-up duties that are necessary, and you must be prepared to follow up many times.
Clear follow-up plans can undoubtedly contribute to a more productive meeting, but you must also ensure clearer communication and foster productivity-forward behaviors. By providing seamless collaboration tools and engaging surfaces, technology may assist in promoting these goals. Our guide will teach you how to build the ideal meeting room. Consider ViewSonic’s meeting gadgets and solutions for your collaboration requirements.